- Workday Schedules
All staff members are expected to be at school on time. A regular school day for a teacher begins at 7:45am and is completed at 3:15pm. A regular school day for a teacher assistant begins at 7:30am and is completed at 3:00pm. It is imperative that teacher assistants only work their scheduled hours. Any additional time must be pre-approved by administration (see below).
- Sign-In – Sign-out
ALL staff members should sign in on Time Keeper each morning. If you need to leave the school campus during the day, please see an administrator or treasurer. Non-certified staff must also sign out if leaving. This is mandated by the County Office and is necessary for insurance and timesheet purposes.
- Required Workdays and Optional Workdays
REMEMBER! YOU MAY NOT TAKE FLEX/COMP TIME ON REQUIRED DAYS!
- Staff Absenteeism
Sick Leave can only be used for illness due to immediate family members, appointments, children’s appointments, etc. Teachers using sick leave for a family trip or a vacation day will lose a day without pay. Please see Sandi Tongel if you have questions about leave days, etc.
- Teacher Absences
Teachers who are absent from school are responsible for calling and arranging their own substitute teacher. The following procedures should be used when utilizing a substitute teacher.
- Assistant Absences
It is the responsibility of each assistant to inform the office and the teacher(s) you work with when you are absent for any reason. If you are absent you must have someone cover your morning and afternoon duties. Be prepared to tell the office who your duty sub is when you call/email to report your absence.
Assistants have the following type days to use at any time during the school year provided you have enough days to cover the absence. Please complete your time sheet accordingly for each absence.
- Compensatory Time for Teacher Assistants
Teacher Assistants may be awarded Comp Time for the following events:
- Communication with parents is essential. Please establish a routine for communication with parents. Suggestions are: weekly newsletters, E-mail, web page, agenda notes and phone calls. Please proof everything! Communication between parents and teachers during the school day is sometimes necessary. The office will handle all calls and take messages when necessary. To receive messages, please check your mailboxes, email, and voicemail at the beginning and end of each school day.
- The office will forward all phone calls during the instructional day to your voicemail. If you are expecting a call, please let us know so that we will put them through.
- Your classroom may be interrupted by the telephone or intercom for certain situations and emergencies. We will make every effort to keep interruptions to a minimum.
- When something happens in your room that could result in a call from a parent please prepare the administration and provide a brief description of the circumstances. We can best support each other when we know the details.
- Classroom typed newsletters are a requirement for all grades – at least monthly, preferably weekly. Please supply both administrators with an electronic copy of your newsletters. Parents can be given an electronic or paper copy. Please make sure to supply a paper copy to parents who do not have access to internet. Remember these documents represent the school and the school system. Always be conscious of spelling and grammar as well as content and clarity. You should update your webpage weekly/monthly with a copy of your current classroom newsletter.
- Update/maintain your website following DCS guidelines.
- Instructional Responsibilities
The Common Core Standards are your guide for establishing curriculum goals for every lesson. Plan your objectives and activities according to the pacing guides provided by Davidson County.
Instruction should take place for the entire day (8:00 – 2:30). Students should not pack up before 2:20 unless you have recess at the end of the day.
Grade level planning is an integral component of effective classroom instruction and management. Each teacher has their own teaching style, but grade levels must meet together to plan. It is the expectation of the administration that grade level teachers will plan together at least once a week for the purpose of sharing strategies and implementing curriculum based on the comprehensive literacy initiatives and SCOS. Grade level PLCs/data talks will also take place on a weekly basis.
Physical Education is an instructional time. Students should participate in planned activities as opposed to “free play”. Teachers should be in close proximity to all students if not actively teaching a PE skill. The NC “Healthy” Active Children” legislation REQUIRES that all children have at least 125 minutes of physical education each week. It is recommended that structured activities be planned to minimize the number of student accidents on the playground. ALL areas of the playground, including the equipment must be supervised at all times. Outside physical education IS NOT a time to socialize with other staff members. You, as well as the school, are legally liable if there is an accident and your students were not being properly supervised.
Recess/ physical education will not be taken away from a child for them to complete work or for punishment. Please work with the office to arrange lunch detention when needed as an alternative to using recess time to complete work.
- Lesson Plans
One of the keys to being a successful teacher lies in the area of planning and preparation. This is very time consuming, but there is no substitute for effective planning.
Each teacher has the freedom to choose the format of their lesson plans. However, some items should be standard across all lesson plans. Please make sure that your plans include:
- I can/I will statements
- The standard or objective that your are teaching (please write out the standard, do not just list the number)
- A description of the activity or lesson
- List websites, manipulatives, texts, etc. that will be used during your lesson
- Differentiation based on student needs should be indicated
Lesson plans should always be open and available to administration during walkthroughs. Lesson plans should be thorough enough that a substitute could teach from them. The administration has the right to request that plans be turned in, if they do not feel that proper planning is taking place. Lesson plans should be prepared one week in advance.
- Observations and Evaluations
Teachers will be assigned to an observation/evaluation group according to the year your license expires. All BT and probationary teachers must have four observations plus a summative evaluation. One of these observations will be a peer observation. Career teachers whose license expires this year will have three observations and a summative. All other career teachers will have two shorter observations on specific standards and a summative. All teachers must complete a Self-Assessment and PDP each year.
- Grading and Homework
Homework should be limited to essential review of daily class work. Please follow the Davidson County recommended time limits for homework:
Faculty meetings and staff planning sessions bring us together to communicate information that strengthens our school. We will need regularly scheduled times to work on literacy, curriculum leadership information, principal meeting information, and staff development. The monthly faculty meetings will be held on the fourth Monday of each month. All faculty and staff are REQUIRED to attend these meeting, unless approved by the principal. Pertinent information and dates will be placed on the staff meeting agendas.
I ask that you mark your calendars now for staff meetings and DO NOT schedule any other activity for those Monday afternoons (doctor appointments, dentist, hair, parent conferences, IEP Meetings, etc.) All staff meetings will begin at 2:45 and will be held in the media center. Plan for these meetings to last until 4:30 (they may finish earlier). Teacher Assistants will earn comp time for any time over their regular working hours. If someone on your grade level is absent, it is the responsibility of the grade level chair to inform him/her by taking good notes and getting him/her an agenda.
SIT Meetings will typically be the second Monday of each month.
BT Meetings will typically be the third Monday of each month.
Announcements will be made every morning immediately following the 8:00 morning bell. If you need something included in the morning announcements it should be written down and put in Lydia Hedrick’s box, labeled announcements, by her office door before 7:30am. Teachers are responsible for making sure that students are in the room and attentive to announcements at these times. Send students on the following months to lead the Pledge and Student Mission Statement:
Aug/Sept. – 5th Grade Feb. – Kindergarten
Oct. – 4th Grade Mar. – 5th Grade
Nov. – 3rd Grade Apr. – 4th Grade
Dec. – 2nd Grade May – 3rd Grade
Jan. – 1st Grade June – 2nd Grade
- Inclement Weather Procedures
Listen to the radio or television announcements or sign up for Davidson County Text Alerts by texting “YES” to 68453.
Staff members are expected to report to school at regular time if school is on a delayed schedule due to inclement weather conditions, unless told differently according to DCS Weather Codes. Assistants may use comp time to come in late on these mornings by emailing administration and the treasurer. If you do not feel that conditions are safe for you to travel, please call the school and speak with administration or the treasurer to make arrangements to come in late.
On days when students are not to report and teachers have a workday (optional or required) due to weather conditions, teachers should report to work at regular time. However, use your good judgment for safety in traveling to school. You may choose to use a vacation day for an absence on a teacher workday due to weather conditions or speak with administration to make arrangements to come in late.
When school is dismissed early due to snow or ice, staff will be permitted to leave only after all students have left the building and according to directions from the superintendent.
Remember that you represent yourself, Davis-Townsend, and Davidson County Schools. Professionalism also refers to how we act and what we say. Gossip and stories will never be considered to be professional. Unfortunately, gossip does take place at ball games, the pool, online, and at community gathering places. Please be an ambassador for D-T Elementary School and make positive remarks about our school, our students, and your colleagues. If you are put on the spot about something going on at school, encourage the person to call an administrator. Please let us know to expect their phone call.
Professionalism also means being aware of your actions in hallways, playgrounds, the cafeteria, at dismissal, and on field trips. As educators, we are always on stage, particularly with the number of visitors we have in our school. Please be aware of your voice level both in and out of the classroom. You may only “lose it once” during the entire school year, but if a visitor sees you, that is the perception of you that will remain with that person, and remember “perception is reality.”
- Introduction and Statement of Policy / Employee Dress Code
Please view the Davidson County dress code policy for staff members.
- The Parent Request and Physician Order for Medication Form is completed and in the possession of school officials.
- Children may need to take short-term (2 weeks or less) medication after an acute illness. If a child is symptom free and a doctor recommends they can return to school, they may do so and have the medication administered as indicated on the pharmacist’s label. The medicine bottle with the pharmacist’s label and a medication form completed by the child’s physician must be present.
A school official will give no medications unless it is in a container dispensed by a pharmacy with the student’s name, name of medication, and the date the prescription was filled and directions clearly marked. If the doctor on a medication form orders a non-prescription medicine, the parent must label the container as noted above. The principal will determine whether non-prescription drugs not prescribed by the physician will be dispensed in their school. Medications should be counted in front of the parent by a school staff member. Both the staff member and the parent should sign off on the amount of medication delivered/accepted.
In addition, it is also the policy of Davis-Townsend Elementary to require that the school buses transport no medication to/from school. The medication must be brought to the school/picked up by the parent.
Medications must be kept in a secure place. The teacher must keep a log of the medication administered. This log should be kept with the medication for the duration of the school year. Emergency medications (inhalers, epi pens, etc.) must be kept with the teacher at all times and should not be locked up.
- Lice Checks
It is necessary to have lice checks periodically throughout the school year. Please check the student out of sight of other children and be sensitive. If you have a child with head lice, please notify the office and follow the Davidson County guidelines. You will need to call for someone to pick up the child from school. Be sure to inform the parents that they will have to bring the child to the office for a lice check before they will be allowed to return to class. The office will provide a packet of information for the child to take home. When a child is being sent home for lice, please inform the office of any siblings as siblings must also be checked.
- Student Transportation
All transportation notes MUST be brought to the office to be logged on the Transportation Change Form. Please make sure that the note includes the child’s first and last name and the teacher name before turning the note into the office. No child will be allowed to change transportation without a written note from a parent. We are not allowed to take transportation changes over the phone.
Students who have not filled out a transportation request for a bus route prior to August 1, 2014 will have a 10 day wait before being added to a bus route.
- Class Parties
School board policy states that there will be no more than two class parties per year not to exceed thirty minutes. These will be arranged at the discretion of the individual teacher with approval from administration. Any food products must be commercially prepared rather than home prepared. This would include prepackaged food and food which is purchased at a bakery and brought to school. No ice or water-based products (tea, Kool-aid, etc.) may be brought to school from a private water supply such as a well or spring.
Student birthdays will be acknowledged during the morning announcements. If parents wish to send birthday food, etc. please dispense them after 1:00. We cannot have birthday parties. Invitations to parties must be distributed at the end of the day and only if all students receive an invitation.
If you decide to have a snack for your students, it should be while they are doing quiet seat work in the classroom, or during a teacher read-aloud.
- Field Trips
Each class will be allowed to take two field trips during the school year. Please make sure that you receive prior approval from an administrator BEFORE scheduling the trip (see forms). You must plan trips that correlate with the curriculum, and will be worthwhile to justify the cost. All students must be included, even if they cannot pay. Teachers must collect enough money to cover the cost of these students, as well as the gas and driver. Administrators will help you project the cost for these trips. Supervision is critical when taking students off campus. Parents may not serve as chaperones on field trips. Parents may not transport students to/from field trips.
- Attendance Issues
The teacher is responsible for entering attendance data each day for his/her homeroom. The information that is necessary and procedures for safeguarding sensitive information are outlined on this page. Should you have questions or concerns, please address them to the data manager as soon as you notice a problem.
- Cumulative Folders
Cumulative folders are part of each child’s permanent educational record. The information contained in the folder is confidential. The classroom teacher to whom a student is assigned is responsible for maintaining accurate and up-to-date information as required by the North Carolina Department of Public Instruction. In addition, these records may be audited at any time by the DPI. Should you have any questions or concerns, please address them as soon as you notice a problem.
Cumulative records are to be housed in the Guidance Office. The records room is to remain locked at all times. Please see Denise or the office staff to obtain a key.
Folders may be taken from this location to up-date information or review. Please sign the records out when taking them and sign them in again upon return. They must be returned to the Guidance Office prior to leaving each day. These records should not be kept in the classrooms. These records must never be removed from the building.
Please do not allow students to handle records.
As you are looking through the cumulative folder to familiarize yourself with your students, check for the correct address, telephone number, etc. If out-of-date information is still in use, please update all necessary information. There may be several of the same changes to be made on different forms. Transferring and copying cumulative folders and portfolios will be handled through the office.
Please see guidance if the folder is missing any information.
Please see guidance if you have questions regarding the sequencing of cumulative information.
The following is a listing of the necessary information, a brief description of the form, and the order of the information, as it should be contained within each folder. Please refer to this list as you audit your students’ records.
- Use a regular manila file folder
- I.D. sticker completed on the outside of the folder (Nothing should be stapled or taped to the folder itself)
- “Immunizations Complete” should be stamped on the outside of the folder (MAKE SURE SHOT RECORD HAS BEEN CHECKED AND IS COMPLETE)
- “Confidential on File” should be stamped on the outside of the folder if the student receives EC services or there is custody issues.
- Use the student’s legal name on the folder and forms
- Use ink rather than pencil (UNLESS THE FORM STATES TO USE PENCIL)
- Please be neat and accurate
Contents and Recommended Order
- Green Inspection Log
- Blue Personal Data Sheet (or approved facsimile) it should be contained within each folder. Please refer to this list as you audit your students’ records.
- Salmon Health Card with attachments: birth certificate copy or indication that it has been checked, immunization record, kindergarten health assessment, and copy of social security card.
- Blue Audiological Record
- Davidson County K-8 Enrollment/Registration Form
- Yellow Standardized Test Record
- EOG Printouts (i.e. writing test, etc.)
- White Elementary Scholastic Record Sheet (THESE MUST BE FILLED OUT, SIGNED AND DATED AT THE END OF EACH SCHOOL YEAR)
- Final Report Cards for each year
- Individual’s Attendance Report (SIMS Sheet)
- Specific Medical/Health Records
- Photograph Card……DO NOT USE STAPLES
- Transcripts from other schools including summer school
- Other documents such as custody papers and/or legal documents
- Home Language Survey (if #5 is not present)
- 504 Red Dot (for any student with a 504 Plan)
- Acceptable Use Policy
Distribution and Management of Cumulative Folders
- At the end of each school year, the guidance counselor will file all cumulative folders alphabetically and place in the drawer of the upcoming grade. Folders of students pending promotion will be housed in the office.
- At the beginning of each new school year, teacher assistants will pull the cumulative folders and store them alphabetically in the new teacher’s box in the guidance filing cabinet.
- The teacher assistant will be responsible for creating folders for new enrollees. Throughout the year, the cumulative folders will be checked to ensure they are accurate and up-to-date.
Distribution and Management of Portfolios
- At the end of the school year, teachers will turn portfolios in to the grade level chairperson to house in his/her room over the summer.
- At the beginning of the new school year, the grade level chair will transfer the portfolios to the next grade level chair for distribution to the current teachers.
- Room Responsibilities / Maintenance
Each of us wants to work in a clean, well-kept school. This must be a joint venture and will require the effort, concern and cooperation of all.
- Be energy conscious and make sure we turn off all lights, electrical equipment, etc. when not in use. Follow all DCS energy guidelines.
- Keep desks, cabinets, and storage areas neat and orderly.
- Report repair needs to the head custodian or the office.
- Place all chairs on the desks/tables and have students pick up all crayons, pencils, and large pieces of paper before the end of the day, so your classroom can be vacuumed efficiently.
- Help students learn to accept their role in keeping the school clean.
- Children Before and After School
There will be children that arrive early or will be staying after dismissal, for many different reasons whether they are teachers’ children, students for tutoring, enrichment, making up work, or students that we invited to help us in some way. Remember that we must accept responsibility to supervise these children while on school grounds. We cannot allow them the freedom to roam halls, be in the office, visit the teacher’s lounge to get snacks, sell for fundraisers, hang out around the school, etc. Most of all we cannot allow them to distract us from using our time wisely during working hours.
If you assume or are assigned responsibility for children in the afternoon or if you are a parent and your children will be staying here with you, please take time to talk with them about what is expected and make sure the rules are followed. Talk with them about their responsibility not to interfere with other staff members as they do their jobs.
- Students should report to the room of the supervising teacher immediately at dismissal. Children of Davis-Townsend employees should go to their parent’s room/area at dismissal.
- Children should not be in lounges.
- Children should not be in and out of the office or up and down the halls.
- Make plans to take care of their needs (restroom, snacks, etc.) soon after they arrive. Do not leave students unattended in classrooms, halls, lunchroom, or outside.
- Progress Reports
Report Cards are issued at the end of every nine weeks. In addition, K-2 teachers are expected to use the “Interim Progress Report” to inform parents about unsatisfactory work during the grading period or to recognize significant improvement in the quality of work being done. 3-5 parents can access this information on PowerSchool Parent Portal. Please send work samples home on a weekly basis so that parents are informed of their child’s progress. It is also important for parents to know their child’s behavior.
- Progress Reports should be sent home during the following weeks:
September 26, 2016
November 28, 2016
February 27, 2017
May 8, 2017
- Report Cards will be issued on the following dates:
November 9, 2016
January 31, 2017
April 7, 2017
June 16, 2017 (mailed)
- Grading Scale
The numerical grading scale in Grades 3-5:
- A (90-100)
- B (80-89)
- C (70-79)
- D (60-69)
- E (Below 59)
- Parental Conferences
Parental conferences are an extremely important and necessary aspect of education, especially in regards to the elementary school. Conferences develop good rapport with parents, keep lines of communications open, and help establish the school as an open, caring, and professional organization. Please remember that the purpose of the conference is to inform the parent of the student’s progress. It is inappropriate for the teacher to “diagnose” learning/behavior problems. All parents should be invited and encouraged to attend a conference after the first quarter of school. We will utilize this time for report card pickup. Parents of at-risk students will be invited to follow-up conferences throughout the year. Please make sure to make time for parents who request conferences.
- Good News Calls
Each teacher is asked to contact all parents of their students within the first month of school. This is a “Good News” call, welcoming their child to your class. This is good PR and paves the way if we have to make a “Bad News” call. Teachers should log these calls on the “Good News Phone Log” in google docs. Please complete this activity by the end of September. Please try to speak to a parent even if it means trying more than one time. Speaking to the parent directly instead of leaving a message on an answering machine goes a long way.
- Exceptional Children and 504
It is every teacher’s responsibility to be aware of and provide appropriate student modifications and accommodations as specified by an IEP or 504 plan. These plans are legal documents and will be reviewed with you. Staff members should never indicate or suggest to a parent that their child needs or should be placed on an IEP or 504 plan. If a parent requests testing or a 504 plan for their child, please educate them about our PST process. This ensures that their child receives interventions throughout the process.
Substitute Folder and Emergency Plans
Every teacher will need to complete a set of Emergency Lesson Plans to turn in to the assistant principal. These plans need to be general in nature. The lesson plans should also include class roll, seating charts, lunch schedules, procedures for dismissal, medication for students, and any other pertinent information that a substitute may need. Hopefully, you will never need to use these, but if you do, please replace them so we will be prepared.
- Daily Schedule
Each teacher will follow the master schedule. This will be monitored during observations and walkthroughs. A copy of that schedule should be posted outside of your door at all times. The office will provide a laminated copy to be posted at the beginning of the year. If you need to make an adjustment to your schedule due to a speaker, project, etc. please inform both administrators via email at least one day in advance. It also helps remind us if you put a sticky note directly on the schedule.
- Student Restraint:
Students can only be physically restrained if there is a danger to themselves, other students, or staff (example: fighting, out of control behavior, threat of escape). It is not acceptable to place your hands on a student for discipline reasons. Please call the office for the CPI team if you feel that restraint may need to be used.
- Grade Level Meetings
In order to stay more informed of our students, to exchange ideas and to discuss problems pertaining to your grade level, each grade level will meet weekly during your enrichment time. Some of these meetings may include the principal, support staff, or specialists. Grade level meetings are for the purpose of weekly planning using the CCSS and the Davidson County Pacing Guides during each planning session.
- Copy Machines
The copy machines are available in the teacher’s lounge/work area for teacher and assistant use. Volunteers may run copies for classroom teachers as needed.
All copiers, except the riso machines, require a code in order to operate. All staff will be assigned a new code to operate the machines. All of the copy machines are programmed to operate with the numbers, except the riso machines. All paper will be stored in the workrooms and paper will always be available in the machines. This should eliminate wear and tear on the machines and keep our machines in working order. Teachers should work to eliminate worksheets whenever possible as student created work is preferred. Students should be involved in literature activities, small group instruction, and hands-on activities.
- Student Accountability Documents
Accurate records should be kept on each student by the teacher. Items include: notes sent home and returned, minutes from parent conferences, parent contact logs, etc. Always document, document, document – this will keep you out of a bind in touchy situations!!
- COLLECTION OF MONEY
All money received from students for field trips, annuals, t-shirts, etc. should be receipted and placed in your money envelope. Complete the money to office form each day for all collections. Be certain to include the date, description of money collected, and the total amount collected. All money should be turned into the office every day by 9:30. No money should be collected through the classroom
that is not turned in and receipted through the office.
Please remember that a parent cannot write one check for the cafeteria and classroom needs. You will need to send the check back and ask the parent to write two separate checks.
- INSTRUCTIONAL FEES
We will use fee receipt books this year and you will mark who pays on your class list that I have provided for you. In the column “Basic Fees”, you will indicate the $7.00 paid. If a student’s fees are waived I will mark that on your list. You will indicate whether the student pays by cash or check; if they pay by check you need to list the check number and make certain the student’s name is in the memo portion of the check. There is also a column for you to initial when the student pays. Please turn the class list with the payment every time a student pays for their fees. After a certain date, I will ask for these sheets to be returned to me for my records.
- PURCHASE ORDERS
In order to write checks and purchase orders to meet the auditor’s requirements, you must use the appropriate forms when you request money for a field trip, to purchase items, or other expenses. Requests must be made in advance since Mrs. Hedrick’s signature is required before I can write any checks, or type any purchase orders. Remember: I can do no reimbursements to staff – no exceptions.
Purchase Order Request Forms: You must complete a purchase order request form before I can issue a purchase order. Please fill out the purchase order form completely. If you are ordering from Scholastic please include your teacher number so you can receive credit for your order. If you are ordering from a catalog, include any customer numbers, catalog numbers, or special offers on the form.
Wal-Mart Credit Card: You may check out the Wal-Mart credit card for one day to purchase items for your classroom. You must give me a one day notice when you want the card, so appropriate paperwork may be filled out. You will be required to give an approximate amount that you will be spending. You will sign the card out after school and must return it and any receipts by 8:00 the following morning. No check outs over weekends or holidays will be allowed.
Field Trips: Grade level chairs please inform me once you have approval for your field trip so I can provide a roster for you to keep record of who has paid for their trip. Do not collect any money until you have the roster.
You must complete a purchase order request form for the admission charge for the field trip. You will need to turn this as soon as the field trip has been approved. I need a three day notice for writing the check for your field trip. Please bring a receipt back showing payment for your trip.